Here is a repository of documents relating to the Sutton Poyntz Neighbourhood Plan. For Minutes of meetings, go to the Meetings page. An Email repository is also held for Correspondence, and is available to anyone with reasonable justification.
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4th November 2019 - The final Referendum Version of the Neighbourhood Plan, incorporating all of the changes requested by the Examiner. This version was unanimously approved by the Town Council at their meeting on the 20th November, and by a large majority in the public Referendum. (Please note that because of a problem converting from a Word Online version of this document to PDF, some of the links in the References section are truncated and do not work - the URL's given as text for these References were all correct at the time of publication). |
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2nd October 2019 - The Examiner's Report was received. This was generally favourable; the Examiner stated that a "transparent, fair and inclusive consultation process" had been followed, and concluded that "the Society and its members should feel proud of their work, and of the Plan which should help to guide the area’s future development in a positive way with the support of the local community". Most of the Policies were approved with only very minor change, but three more major changes were requested. |
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August 2019 - A number of questions were received from the External Examiner. Detailed answers were supplied, along with Heritage Working Paper that includes a description of the historical monuments in and around the Neighbourhood Area. |
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July 2019 - A report of representations received as a result of the consultation period from 31st May to 12th July 2019. |
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15th May 2019 - A revised document pack was submitted on behalf of Weymouth Town Council to Dorset Council. Most of the documents were unchanged; the main three documents were revised to reflect the fact that the Town Council is now the originating body. The revised documents are as follows:
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8th March 2019 - The Neighbourhood Plan, along with associated documents, was submitted to Weymouth & Portland Borough Council. The documents submitted were as follows:
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The following documents were created during the drafting of the Neighbourhood Plan:
- November 2018 - The start of the "Regulation 14" consultation, which is the first formal opportunity for residents, local workers, business owners, lndowners and other stakeholders to comment on the proposals in the Plan. The key documents for this consultation are:
- Neighbourhood Plan - first draft (November 2018). The draft Neighbourhood Plan published for the Regulation 14 consultation;
- Newsletter 6 - Announcing the Regulation 14 consultation. Please note - the printed Newsletters contain an incorrect email address. Responses should be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it.;
- Consultation response form - A form inviting comments on the draft plan. A web-based response form is also available.
Other important documents are:- Place Appraisal - November 2018. The Place Appraisal has been modified in accordance with suggestions and comments received during the Stage 2 Survey. If you want to print a copy, you can download the PDF version here; be warned, this is a large file. Alternatively there is a Place Appraisal website that can be viewed in your browser. This is designed to be viewed full screen, which on a PC can usually be done by clicking the F11 key.
- Local Green Space Assessment - April 2018
- Key Views Assessment - April 2018
- Heritage Assessment report - October 2018
- Strategic Environmental Assessment (SEA) Screening - November 2018
- Final Heritage Assessment report - October 2018
- Heritage - response to representations - October 2018
- Heritage Subgroup working paper - October 2018
- Heritage Report covering letter - September 2018
- Bus usage survey - April 2017 to September 2018
- Local Green Space Response Paper - June 2018
- Key Views Assessment - April 2018
- Local Green Space Assessment - April 2018
- Newsletter 5 - April 2018
- Species Map and Hedges & Trees Map - March 2018
- Steering Group Terms of Reference - 20 February 2018
- Letter to landowners - 23 January 2018. A letter sent to all owners of land outside the Development Boundary.
- Place Appraisal - 1 December 2017. This document describes the village as it is now, and sets a number of challenges for the future. This copyrighted document is available as a
PDF file that can be opened within the website or downloaded and hence viewed or printed (N.B. This PDF file is very large). - Garden Bird Watch - January 2018
- Survey - December 2017. The Village Survey being conducted over December, with a closing date of 5th January 2018, consists of two parts, a Stage 2 Survey which can be completed by all individuals who live and/or work in the village, and a Housing Needs survey which can be completed (one per household) by households that believe they may have a need for new accommodation in the next 5 years or so. The documents related to these surveys are: (1) a covering letter, (2) the Stage 2 Survey, and (3) the Housing Needs Survey. The Stage 2 Survey is designed to be printed in "booklet" format; to do this, you need to download it, open it in Adobe Acrobat, select Print, and select Booklet. The Survey was advertised on the website, by door-to-door calls and also by posters widely distributed around the village.
- Newsletter 4 - November 2017
- Project Plan - 13 October 2017 - N.B. Updates can be found attached to Steering Group Agendas
- Traffic survey - 18-24 September 2017 - Summary - Detailed data - County Council letter
- Priority Species Index - August 2017
- Rights of Way log - July 2017
- Hedge Survey - July 2017 with minor revisions February 2019
- Subgroup Terms of Reference - 16 May 2017
- Vehicle count data - 8 May 2017
- Newsletter 3 - March 2017
- Consultation 1 Report - 3 March 2017 (see also the Consultation 1 pages for the Consultation raw data, the Key Word analysis, and the Coffee Morning display material)
- Steering Group Terms of Reference - November 2016 [amended March 2018]
- Newsletter 2 - October 2016 (plus Covering Letter)
- Local Authority consultation report and documents - This is part of the Officers' Report to the Borough's Management Committee meeting on 20 September 2016 - see pages 67 to 108.
- Steering Group Terms of Reference - approved 8 June 2016 [amended November 2016 and March 2018]
- Neighbourhood Forum application - 27 May 2016 - Application for Sutton Poyntz to be a Neighbourhood, and for the Sutton Poyntz Society to be its Neighbourhood Forum;
- Newsletter 1 - February 2016
- Weymouth & Portland Borough Conservation Area Appraisals - This document was last formally issued as Appendix 3 of the Borough's 2008 Local Plan (a revision of the 2005 Plan). New appraisals for Weymouth Town Centre and for Portland were issued in 2012 and 2014, but for the other Conservation Areas in the Borough, there does not now seem to be any soft copy available via the Borough's own website.
